Oklahoma Home Care Administrator Preparedness and Assessment Program (OHCAPA)

Oklahoma Home Care Administrator Preparedness and Assessment Program (OHCAPA)

 Course Description:

The Oklahoma Home Care Administrator Preparedness Assessment (OHCAPA) is a 200-clock hour Program designed to train and prepare individuals to master the knowledge and skills needed to pass the Oklahoma Home Care Administrator Preparedness Assessment (OHCAPA) and become certified in the State of Oklahoma as Homecare Administrator. This course is for individuals that do not have any experience working in home health or hospice.  Upon completion of the training, the individuals are eligible to take the OHCAPA examination. After successful completion of the state examination, the individual can apply for a home care administrator certificate. The course is taught by an instructor certified as a Home Care Administrator in Oklahoma.

Upon successful completion and graduation from this Program, the student will be awarded a Certificate of Completion and a Training Verification Form. After passing the Oklahoma Home Care Administrator Preparedness Assessment (OHCAPA) examination, the graduate shall be certified in the State of Oklahoma as a Certified Home Care Administrator.

The Oklahoma Home Care Administrator Preparedness and Assessment program shall emphasize the following:

1. Administrative Skills, Duties, and Responsibilities
2. Administrative Procedures and Strategic Planning.
3. Community Relations and Public Information
4. Fiscal and Information Data Management
5. Human Relations.
6. Legal and Ethics.

Learning Goals/Purpose and Objectives

• The student shall acquire knowledge and the understanding of the Administrative Skills, Duties, and Responsibilities of a Homecare Administrator.
• The student shall acquire knowledge and understanding of Administrative Procedures and Strategic Planning to be a successful Homecare Administrator.
• The Student shall acquire knowledge and understanding of Community Relations and Public Information required to be an active Homecare Administrator.
• The Student shall acquire knowledge and understanding of Fiscal Management and Information Data Management
• The Student shall gain knowledge and understanding of Human Relations.

The Oklahoma Home Care Administrator Preparedness Assessment (OHCAPA) Program is offered in four schedules:

1. Weekday
2. Evening
3. Weekend
4. Online/Hybrid

 Total Training hours for this program = 200 Clock Hours

Class and Skills Lab =160 Clock hours

Externship =40 Clock hours

Prerequisites for Training for Home Care Administrator  

1. This rule allows individuals to work in private state-licensed agencies who are not Medicare-certified Rule Chapter 664-5-1:

Applicants shall be a graduate of a high school accredited at the time of graduation by the State Department of Education or its equivalent in that high school’s state or shall have achieved a passing score on the General Education and Development (GED) examination or shall have met the criteria for an adult high school diploma.

484. To work in a Medicare-certified agency, you must follow Title 42 484. Condition of participation: Personnel qualifications. Home Care Administrator staff is required to meet the following standards:

• Standard: Administrator, home health agency.
  1. For individuals that began employment with the HHA before January 13, 2017, a person who:
     • Is a licensed physician;
     • Is a registered nurse; or
     • Has training and experience in health service administration and at least 1 year of supervisory administrative experience in home health care or a related health care program.
  2. For individuals that begin employment with an HHA on or after January 13, 2017, a person who:
     • Is a licensed physician, a registered nurse, or holds an undergraduate degree; and Has experience in health service administration, with at least 1 year of supervisory or administrative experience in home health care or a related health care program.

Admission Requirements

1. MTC Application.
2. Two Forms of Government-issued Identification. (One must be a Photo ID and the other SSN)
3. Minimum High School Diploma GED or another Equivalency, or higher.
4. Background check. ($35.00 if done at MTC).
5. TB Skin Screening Test ($35.00 if done at MTC).
6. Drug Test. ($50.00 if done at MTC).
7. Current BLS certification is needed before clinical. ($60.00 if done at MTC).
8. Signed Affidavit of Legal Presence.
9. Mentally and physically able to complete and pass this course.

 Class Examinations/Clinical Skill Examinations:

• The Student is required to take a minimum of 10 written exams and achieve an average score of 80%.
• There will be a test after each chapter and a Final Exam after each Unit.
• Instructors shall schedule unit Exams.
• The students must take 2 OHCAPA Challenge exams and score a minimum of 90% on each before being allowed to take the OHCAPA Certification exam.
• The students must pass Complete all four Master Projects with a score of 90% on each.
• Students must pass checkoffs with a score of 100%.
• 5-page essay about the clinical experience and score 80% per the grading rubric.
• The student must complete all 10 Quizzes and score a minimum of 90% on each.
• Homework, tests, and popup quizzes might be given. Therefore, completion of all readings assigned daily will be of paramount importance. This means that the student must always be prepared.
• If a student is unable to pass the OHCAPA Certification challenge exam, he/she will be required to remediate until such a passing score is attained before he/she can test for the state certification test.

Certification Examination:

After completing the Oklahoma Home Care Administrator Preparedness Program at MedNoc Training College, the student is required to take the Oklahoma Home Care Administrator Preparedness Assessment (OHCAPA). Upon passing OHCAPA, the student shall complete the Home Care Administrator Certificate Application pay $140.00 to the Oklahoma State Department of Health, Protective Health Services, Home Care Administrator Registry to be issued with certification.

OHCAPA State Certification Exam:

• Contact HCP to register for the exam at the HCP test site.
• The following documents must be presented at the HCP Test Site:
  • Training Completion Certificate issued by their training program, or
  • A letter from the OSDH waiving training, or
  • A provisional certificate issued by OSDH.
  • Two forms of Government issued Original Identification Card.
    • Photo ID (States or other current photo identification issued by a U.S. government entity).
    • Original Social Security Card.
  • A list of HCP test sites can be found at okhcp.com.
  • The test fee is $100 to be paid to the test site upon registration.
  • 70 Multiple-choice items.
  • 70% to pass the OHCAPA exam.
  • 90 minutes to complete.
  • Candidates can take the written examination online or in paper/pencil format.
  • OHCAPA candidates may also request that the written examination be administered orally. Candidates who wish to take the written exam in paper/pencil format or for the written examination orally must notify the HCP test site coordinator upon registration. (Note: The HCP test site reserves the right to charge up to $20 in addition to the regular OHCAPA) testing fees for each oral test administration).

 Retake the OHCAPA Exam:

• 3 Attempts to pass.
• 3 day waiting period between each testing event.
• Failing after the third attempt, the candidate must retrain to be eligible for testing.

Certificate by the completion of the OHCAPA:

An individual who has completed the Department-approved preparedness program and the OHCAPA or who is otherwise deemed to meet the preparedness program standards and passed the OHCAPA may apply for a home care administrator certificate. An individual shall apply for an initial home care administrator certificate within six (6) months after passing the OHCAPA. Failure to apply during the required time frame results in the individual having to meet the deeming criteria and repeating the OHCAPA.